How do I configure Lotus Notes for replication?
Configuring Lotus Notes to replicate will allow you to compose e-mail in Lotus Notes when you are not connected to your Lotus Notes home server on the CACI network through your VPN connection.  When you are ready to send and receive e-mail you will connect to CACI's network and replicate with your Lotus Notes home server.  This will allow you to spend less time sending and receiving e-mail from your remote location.

Configuring Lotus Notes for replication is an advanced configuration task.  If you are not an advanced Lotus Notes user you may want to call the CACI Corporate Information Systems (CIS) Technical Assistance Center (TAC) at 703-679-3200.  A representative from the TAC can walk you through the configuration process.  The TAC is open Monday through Friday from 7:30am to 8:00pm.

This page is divided into two sections:

Configuring Lotus Notes for Replication

  1. Connect to CACI's network with VPN
  2. Open Lotus Notes
  3. Select File from the Menu Bar
  4. Select Mobile from the drop down menu
  5. Select Choose Current Location
  6. Highlight "Travel (modem)" at the Choose Location window
  7. Select the OK button at the Choose Location window
  8. If a window named "Time and Phone Information for Travel" appears, select the OK button and continue
  9. Select File from the Menu Bar
  10. Select Mobile from the drop down menu
  11. Select Edit Current Location
  12. At the Basics tab of the "Location: Travel (Modem)" window, select "Local Area Network" from the Location Type drop down menu.
  13. Select the Ports tab
  14. Confirm that TCPIP is the only box that is checked in the Ports to Use section of the Ports tab
  15. Press the Ctrl and S keys to save before continuing
  16. Go to the Mail tab
  17. Select "Local" from the Mail File Location drop down menu
  18. Press the Ctrl and S keys to save before continuing
  19. Make a note of the entry listed in the Mail File entry of the Mail tab
  20. Select the Save and Close button in the upper left corner of the "Location: Travel (Modem)" window
  21. Right click on your e-mail database in the Lotus Notes Workspace (your e-mail database is the square with the icon of an envelope in the upper left corner)
  22. Select Replication from the drop down menu
  23. Select New Replica
  24. At the New Replica window, change the entry listed in the File Name dialog box so that it matches the entry you noted in step #15
  25. At the New Replica window, open the Replication Settings toggle button and select the Create Immediately.
  26. Select the OK button at the New Replica window.  This will initiate a process that usually takes a while to complete depending on the speed of your connection to CACI and the current size of your e-mail database.  This is a one-time setup procedure and you won't have to do this every time you check your mail.
  27. Close the Replicator tab.  The configuration process is complete.

How to Replicate with Lotus Notes
The following instructions are for practical day-to-day use of Lotus Notes after you have configured it for replication.  If you have experience with other mail clients, MS Outlook for example, you will notice some similarities in the general procedure.

You will connect to your Lotus Notes home server through VPN, and then replicate all of your e-mail to the Local e-mail database you created in the previous instructions. Once this is done you can disconnect from your Lotus Notes home server and read your mail offline.  Any new mail you compose will be sent back to the server the next time you replicate.  Use the instructions below as a guideline for a typical session:

  1. Connect to CACI's network with VPN
  2. Open Lotus Notes
  3. Select File from the Menu Bar
  4. Select Mobile from the drop down menu
  5. Select Choose Current Location
  6. Highlight "Travel (modem)" at the Choose Location window
  7. Select the OK button at the Choose Location window
  8. Highlight the database called "Your-Name on Local"
  9. Select File from the Menu Bar
  10. Select Replication from the drop down menu
  11. Select Replicate
  12. At the Replicate window select the "Replicate via Background Replicator" radio button
  13. At the Replicate window select the OK button
  14. Select the Replicator tab (located next to the Workspace tab)
  15. Select the Send and Receive Mail button at the top of the Replicator tab.  The replicator service will send any new e-mail you have composed since the last time you replicated and receive any new mail from your Lotus Notes home server.
  16. Close the Replicator tab and open the database called "Your-Name on Local" to read your e-mail
  17. After the replication service is complete you can disconnect from VPN and read or compose e-mail.  When you are ready to send and receive e-mail again, repeat these steps.  Please note that e-mail you compose will remain on your PC until you replicate.