When approved, overtime compensation will be paid on eligible hours worked (including paid leave) in a CACI pay period in excess of the standard number of hours in the pay period, unless otherwise required by manager discretion, contract or agreement. Overtime is recorded only at the end of the pay period once all hours are worked and the minimum standard hours have been met. The overtime hours should be included in the regular hours on the timesheet and then specifically identified on a separate overtime line in total. The overtime hours must be recorded with a Pay Type of "OE" (Exempt employees) to the work effort(s) that caused the overtime.
Move the cursor to the next timesheet line. An additional overtime line can be added by using one of the three WebET methods of recording a charge number on the timesheet (Import toolbar button, Direct Entry, or Look Up toolbar button). Note: The Import function cannot be used unless overtime was recorded in the previous pay period.
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Import |
Select the Import Charges toolbar button. Highlight the appropriate overtime charge number line on the "Import Charges" screen and click the [OK] button. Only the overtime charge number is recorded on the current period timesheet (no hours). |
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Direct Entry |
Place the cursor in the Project String field and begin entering the appropriate overtime Project String, Labor Type, and Org Abbrev. Enter "OE" for the Pay Type, and enter the overtime PLC if you are prompted with a question mark. |
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Look Up |
Place the cursor in the Project String field and select the Look Up toolbar button. Select the Charge Group on the "Charge Look Up" screen for the direct or indirect task you want to record overtime. Select the overtime charge number from the Charge Detail list and click OK. The Pay Type should be "OE". |
The overtime hours should only be recorded in total on the last day of the pay period to the appropriate charge number(s) for the work effort(s) that caused the overtime hours. This is to ensure the hours are properly distributed and the minimum standard hours have been met.
For example, if an employee has worked 96 hours by the end of the pay period that has 88 standard hours, the regular work hours would total to 96 hours (with Pay Type "R"). An additional overtime line would then be added that would have 8 hours recorded (with Pay Type "OE") on the last day of the pay period, (April 30th in the example), assuming all hours were eligible for overtime compensation.
Record OT only at the end of the pay period to the work efforts that are eligible and caused the compensated OT.
The summary information at the bottom of the timesheet, would indicate the following.
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Regular |
96.00 |
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Overtime |
0.00 |
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Total |
96.00 |
Note: Employees should disregard the Total number of hours, but make sure that the Regular hours reflect all hours worked and the Overtime hours will be zero.
Using the same example above, assume only the overtime hours on Project A are eligible for compensation. Record OT only at the end of the pay period for the work efforts that are eligible for compensated OT.
In the same example, assume neither project is eligible for compensable overtime. Record OT only if your direct labor is eligible for compensated OT.
