A Temporary Timesheet is necessary when an employee is not available (due to business travel, illness, meetings, etc.) to complete and sign their timesheet after 2:00 p.m. on timesheet submission day. An employee must not estimate more than a day and a quarter before the end of the pay period. A Temporary Timesheet is also necessary when a manager in an employee's chain of command is not available to approve an employee's completed and signed timesheet after 2:00 p.m. on timesheet submission day (but before submission to Accounting by 10:00 a.m. the last day of the pay period).
Our approved disclosed timekeeping policy (see the Policy and Guidelines Manual ¶3029) only allows an employee to estimate the last day and a quarter of the pay period. Therefore, an employee may only record time in advance and sign their timesheet a day and a quarter before the end of the pay period (2:00 p.m. local time). In addition, only a timesheet in the Signed status can be approved, and Accounting can only process an approved timesheet.
The only exceptions to completing or signing a timesheet in advance are:
If an employee is taking leave through the remainder of the pay period. In that instance, an employee may record leave through the remainder of the pay period right before the start of their leave time, sign their timesheet, so that the timesheet is ready for manager approval;
If an employee is terminating employment, on the last day the employee records eight hours to the Terminated Without Pay (TWOP) charge number for each remaining day in the pay period and signs the timesheet.
A WebET timesheet is considered a Temporary Timesheet when:
The timesheet is not signed by the employee;
The timesheet is not approved by a manager in the employee's chain of command.
Employees may only estimate hours and sign their timesheets during the last day and a quarter of the pay period.