From time to time it is necessary to make revisions to timesheets already processed. The employee, manager, accounting, and the WebET Administrator each play a role in the revision of a processed timesheet.
The employee and manager must agree that a revised timesheet is required. If the timesheet period is more than three months old the ET Admin must be notified.
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Timesheet periods are left open for three months. Once a period is more than three months old it is closed for edits but is available as read-only. The ET Admin must be notified to open and close timesheet periods. For more detailed steps to create a Revised Timesheet see Revised Timecards. |
A revised timesheet requires the employee to reverse out the incorrect line and re-enter it correctly on the timesheet.. The original timecard will be displayed with the processed hours in blue. The original timesheet is read-only. Only reverse the lines that need to be corrected then re-enter them correctly.
After the employee records each timesheet line that needs corrected and re-signs the timesheet, the manager must approve the revised timesheet. It is the employee's responsibility to inform the direct reporting manager of the existence of a revised timesheet. Once the manager has approved the timesheet Accounting will automatically pick up the revised timecard during the next processing cycle.
To enter the first new line, right click on the box at the far left of the line where the line number appears. Select "Copy Line" from the Pop-up Menu. WebET will automatically copy the charge information detail codes to the next line. The employee must make any necessary revisions to the charge information.
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A quick way to create the revised timesheet is to reverse each line from the original processed timecard that needs to be revised. Right mouse click on the line number in the far left column and select "Reverse Line" from the Pop-up Menu. The line will be copied into the next available line on the timesheet with the reversed hours shown. Then use the next line to record the correct charge information and hours. |
Enter the correct number of hours to be charged to each line.
Certify the timesheet as being correct. WebET prompts the employee for a revision explanation. The status of the timesheet changes to Signed. The manager must approve the Revised Timecard before it can be processed by Accounting.